Oregon Town Board Meeting Minutes
The regular monthly meeting of the Town Board of the Town of Oregon was held Tuesday March 4, 2008. Chairperson Darryl Weber called the meeting to order at 7:00 pm with the following Town Board Supervisors present Wayne Ace, Chris Johnson, Pen Beasley, Phil Van Kampen, Assessor Andy Blomstrom, Building Inspector Brian Burkeland, Constable Gary Wackett, Park Committee Chair Steve Root and Clerk Denise Arnold. Absent Treasurer, Rhonda LaFlash.
Motion made by Ace and seconded by Johnson to approve the February 5, 2008 Board Meeting Minutes as presented. Motion carried.
Motion made by Ace and seconded by Van Kampen to approve the Treasurer's Report as presented. Motion carried.
Heidi Fischer was representing a volunteer group Friends of Biking requested support from the Town Board to establish a shared-use path for cyclists and pedestrians along the railroad corridor owned by the Village of Oregon and the City of Fitchburg was introduced by Supervisor Van Kampen. The group would like to create a trail connecting the Villages of Oregon and Brooklyn. Fischer shared that 20% is the amount the municipalities would have to finance. Fischer would like to form an inter-municipality committee and hoped to include a board member from the Town of Oregon and also requested to be included on the next Town Board meeting agenda. The group would like to keep the rail in tact to provide potential future use. A second phase from Oregon to the Capitol City Trail could be a possibility also.
Deputy Coy Bethal of the Dane County Sheriffs Department spoke. Coy shared that there have been about 28 service calls since January 1, 2008 in the Town Of Oregon. Usually burglaries increase when the weather gets warmer. Coy suggested that you get to know your neighbors and look out for each other and observe unusual cars and individuals in your area that you don't recognize. Dane County encourages residents to report suspisious vehicles in your neighborhood to the non-emergency number at 255-2345. Chair Weber thanked Officer Bethal for taking the time to attend the meeting.
Resident John Brown wanted to thank the Town Board Officials for their dedication over the last two and a half years working on the 69kV line that will be running through the Town of Oregon. Resident Jim Weber residing at 1276 South Fish Hatchery Road encouraged the Town Board to vote against the conditional use permit for ATC and the substation. Weber spoke at length that it should not be located on Fish Hatchery Road. Resident Tim Yanachek of 5734 County Road D was involved with the writing of the Town of Oregon Vision Statement. He felt the 69kV line was not keeping with the rural character that was proposed in that Vision Statement. This would be a mistake that could not be reversed. Yanacheck felt that intersection of the Town was the gateway to the community. The Veterinary clinic that is located there is the type of commercial business that is keeping with that rural character and is welcomed. Yanacheck encouraged the Board to send a message to ATC by voting no to the CUP forcing ATC to change their plan and say no to the Clark's for the land division and rezone. Supervisor Johnson expressed the need for power and sympathized with the residents. ATC representative Sarah Justus informed the residents that the need is there and the best plan for the individuals affected by this situation have been considered in the process.
Chair Weber explained that a conditional use permit is not needed for ATC to proceed with the 69kV line installation. At first the Town thought it was required so ATC did apply however when it was learned from the Town's Attorney that the CUP was not needed, the process does not require and the Towns vote. The Plan Commission recommends approval of Petition number 01-2008 with a 5-0 vote. Member Blomstrom abstained and Member Klahn was absent. (Application is only for informational purposes; Alliant is not required to obtain Town approval.)
Motion made by Van Kampen to approve the Conditional Use Permit petition application number 01-2008 for informational purposes only with the 5 conditions presented from the Plan Commission Meeting Minutes dated Tuesday February 26, 2008.
Seconded by Chair Weber with a roll count vote Van Kampen-aye, Beasley-no, Johnson-abstain, Ace-no and Weber-aye. The motion did not carry.
Chair Weber read the Plan Commission recommendation conditions for land division and rezone Petition number 9802, Alliant Construction of an Electrical Substation.
Include Stipulation: No Residential Housing
Motion made by Weber and seconded by Van Kampen to approve the recommendation from the Plan Commission for the land division rezone petition number 9802 Alliant Construction of an electrical substation with the conditions of the nine points listed above subject to an impact fee and fencing ordinances. Roll count vote was recorded as follows, Van Kampen-aye, Beasley, no, Weber-aye, Johnson-aye and Ace-no. Motion carries 3 votes aye, and two nay.
Park Committee Chair Steve Root recommended that Park Committee purchase 60 - 10' to 12' trees priced at approximately $800.00 total for the Girl Scouts to plant. The plantings will take place April 12th and April 19th. Resident Tim Yanachek made a generous donation of $800.00 to fund the project for the Girl Scouts. Chair Weber thanked Mr. Yanachek. Motion made by Ace and seconded by Beasley to recommend the Park Committee spend $800.00 on trees for the Girl Scouts to plant. Motion carries.
The Clerk shared a letter with the Board Supervisors from Attorney Matthew Flemming regarding the Butz Rase Order assuring the board that this was the correct direction to follow and proper procedures have been conducted. There have been over $600.00 worth of legal fees during the discussion process of this raze order and there will be more to come before it is complete. Building Inspector Burkeland reported that the raze order has been signed, notarized and is awaiting the Boards approval to proceed. Inspector Burkeland referred to the February 2008 meeting where there were questions as to proper procedure being followed. Burkeland reminded the Board that he did obtain approval to contact the Town's Attorney Larry Bechler. Bechler advised Burkeland under 7 State Statutes that the raze order was the correct way to proceed with the Butz property. Burkeland provided photos and video footage of the violations on the property for the Town's Attorney. Supervisor Ace felt the attorneys expense could increase should we continue with the raze order. Van Kampen expressed concern with making a decision such as the safety of the living conditions of a dwelling in the Town of Oregon because it may result in additional expense to the Town. Ace felt that there were homes located in the Town that were in worse condition than the Butz property. Ace shared that there are two houses that are being used in the Town that are substandard and functioning as an office. Van Kampen asked if Mr. Ace was reporting these properties to the Building Inspector. Ace was not. Van Kampen advised Ace that he was clearly on the edge of breaking State Statute and should abstain at this time. Motion made by Johnson seconded by Van Kampen to inform the Town's Attorney to proceed with the raze order for the Butz property located at 5632 County Highway A, Oregon, WI 53575. Supervisor Ace abstained. Motion carried. The Clerk was instructed to inform Attorney Flemming to proceed with the raze order.
Inspector Burkeland reported that Schenk's property still did not have a septic system that was up to code and needed to obtain the proper permit. Dane County Health Inspector was following up with that along with Dane County Zoning.
Burkeland informed the Board that he has completed continuing education electrical training and will do plumbing training at his expense. There will be new codes starting September 1, 2008.
Assessor Andy Blomstrom reported to the Board that he had 90% of the building permits complete with around 12 more to go. All are entered in the computer and the roll should be done the last week in March or first week in April to the County. The agricultural use values fluctuate with the commodity prices and it will be increasing $10.00 per acre this year. Land splits are being worked on now along with managed forest land and CRP.
The 2008 Open Book will be held Friday May 2nd from 6:00-8:00 pm and Saturday May 3rd from 9:00-11:00 am. The 2008 Board of Review will be held Friday May 16th from 6:00-8:00 pm and Saturday, May 17th, from 9:00-11:00 am by scheduled appointment only.
Supervisor Van Kampen reported on the Storytown Cemetery progress. Mr. Dicke has requested that the Town provide legal assistance to represent them. Motion was made by Van Kampen seconded by Johnson to approve the land purchase at $1,000.00 and 4 cemetery plots with the driveway easement along with legal representation at the Town's expense. Motion carried.
Motion made by Van Kampen and seconded by Johnson to approve the following 2008-2010 Election Inspectors that have just completed their training, Tom Wiedenbeck, Barb Wiedenbeck, John Wiedenbeck and Grace Wiedenbeck. Motion carried.
Chair Weber requested that the job descriptions discussion/action for town employees be tabled until the April Town Board Meeting.
Supervisor Van Kampen suggested that discussion/action on changing the driveway permit procedure be tabled until the April Town Board Meeting.
Motion made by Van Kampen and seconded by Beasley to adopt resolution number 01-2008 to recommend the American Transmission Company (ATC) place the new 345kV power line on the North Route and hereby goes on record officially opposing any placement of the power line on the Southern Route and along State Highway 14. Motion carries.
Motion made by Van Kampen and seconded by Johnson to change the April Town Board Meeting to Wednesday April 2, 2008 at 6:30 p.m. due the spring election being held on Tuesday April 1, 2008. Motion carries.
The Plan Commission will hold a special meeting on Wednesday, March 19th at 7:00 regarding the Comprehensive Land Use Plan with the forced government issues between the State and County.
The Clerk presented a budget update on the cost for the increased snow removal, wages and fuel expenses because of the record setting snow fall totals to exceed 100 inches of snow for 2007/2008 season. The Road Patrolman have accumulated many hours of compensatory time, collectively it totals approximately 300 hours. We are currently over budget in wages in the first quarter by approximately $6,200. It was suggested that the Town hire a student to mow the parks and subsidize the expense from the Park Fund.
The Clerk reported that one resident did not pay back their Department of Revenue Error tax loan they received. The amount of this loan is $680.94. The property is located at 801 Tipperary Road owned by Nicholas Schiavo.
The phone system has been order and has not been installed. The roof is complete however no bill has been submitted.
Motion made by Van Kampen and seconded by Ace to adjourn the meeting at 9:55 pm. Motion carries.
Denise R. Arnold