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Town of Oregon Town Board Meeting Minutes
Jul 01, 2008

Town of Oregon
Town Board Meeting Minutes
July 1, 2008

      The regular monthly meeting of the Town Board of the Town of Oregon was held Tuesday, July 1, 2008. Chairperson Darryl Weber called the meeting to order at 7:00 p.m. with the following Town Board Supervisors present Wayne Ace, Chris Johnson, Rick Andersen, Phil Van Kampen, Assessor Andy Blomstrom, Constable Gary Wackett, Treasurer Rhonda LaFlash, and Clerk, Denise Arnold.

      Motion made by Ace and seconded by Andersen to approve the Town Board Meeting Minutes from June 3, 2008 as presented. Motion carries.

      Motion made by Johnson and seconded by Van Kampen to approve the Financial Report as read by the Treasurer, Rhonda LaFlash. Motion carries.

      Pen Beasley inquired under Public Comments on the Storytown Cemetery progress. Supervisor Van Kampen reported that the closing for the Cemetery property is complete.

      Motion made by Weber and seconded by Van Kampen to approve petition number RECU25434, Parcel #0509-281-8600-0, 0509-281-8930-0, 0509-281-8501-0, 0509-281-8181-0, 0509-281-9610-0, 0509-281-9001-0, 0509-281-9571-0 & 0509-281-9200-0. The request is to reconfigure lot lines and sizes, including driveway location for Lot 4. The current zoning is Lot 1: RH-4, Lot 2: RH-2 and Lot 3: RH-3. Proposed zoning is Lot 1: RH-1, Lot 2: RH-1 and Lot 3: RH-1. Petitioner and owners are Oregon Farms and Ponds, LLC, 489 Sugar Hill Road, Brooklyn, WI 53521. Motion carries. Pen Beasley shared that more of the land would be returning to Agriculture by implementing this change.

      Motion made by Weber seconded by Van Kampen to approve Conditional Use Permit number RECU25425 Parcel numbers 0509-334-8000-3 and 0509-334-9503-0. The request is to obtain a CUP for a horse boarding facility, up to 100 horses. The current zoning is A-1 Ex. Approved zoning is A-1 E (CUP). Petitioner is Carlos Osorio, 19 Pinckney Street Madison, WI 53703. Owner is Charles Kiddy, 5594 Alpine Road Brooklyn, WI 53521. Ron Outhouse recommended the driveway culvert should be changed from 24 to 30 feet and appropriate bump-outs made for emergency vehicles. Motion carries.

      There was significant discussion regarding the request by Jay and Bonnie Gould to divide Lot 51 in the Windridge Subdivision for the purpose of creating two building sites. Resident Gary Shackelford of 5549 Windridge Road Oregon, WI 53575, is opposed to the two lot proposal. The neighborhood covenants were established in October in 1979, this covenants prohibited the division of any lot for the purpose of building another home. At the time of this covenant the Town restricted the lot size also, since that time the Town of Oregon Land Use Plan has changed and would allow this land division sighting that it is keeping to the plan to allow two homes be built there rather than using more agricultural land for housing development. The Town does not enforce nor is it required to follow the subdivision covenants. Gould does not intend to build until the neighborhood association has amended or accepts the right to divide and create two buildable sites. Mr. Gould does not want to encourage any legal battle and would prefer to cooperate with the current residents. Gould acknowledges that the Town Boards' approval is required as is Dane Counties' approval he would still need to work out an agreement with the parties responsible for supporting the covenants. Shackelford argued the point that when residents of the neighborhood purchased their lot they were assured that the other lots would only have one dwelling on them. The Board needs to decide if this proposal meets the criteria of the Town's Land Use Plan not the covenants for Windridge. The neighborhood association will be meeting July 15, 2008. Van Kampen reminded everyone that the Board can only act on the Town's ordinances. The Clerk explained that a building permit could be applied for and received because the Town does not enforce a neighborhood covenants.

      Motion made by Van Kampen and seconded by Andersen to approve a Land Division on Parcel number 0509-164-2001-0. The request is to divide Lot 51 in the Windridge Subdivision into two lots, Lot 1 at 2.1 acres zoned R-1 and Lot 2 at 2.1 acres, zoned R-1. The current zoning is R-1. Petitioner is Jay and Bonnie Gould, 807 Whispering Oaks Road, Oregon, WI 53575. The property is currently owned by Joan Edgren 5365 Marie Road Oregon, WI 53575. The Chair called for a roll count vote: Van Kampen-yes, Andersen-yes, Ace-yes, Johnson-yes, and Weber-yes. Motion carries.

      Resident Sandra Shakelford of 5549 Windridge Road inquired as to how members are selected to serve on the Plan Commission. Chair Weber assured Shakelford that an advertisement was placed in the local newspaper and applications are submitted. The Town Board recommends a potential candidate. The Board and Plan Commission Member collectively are consulted and decide. In the past, residents have not been asked to assist in the process.

      Park Chair Steve Root was not available for the Town Board Meeting that item on the agenda was tabled.

      Letters were sent to Gail and Lawrence Rose and William and Cheryl Wolf regarding the necessary repairs to the fence on their property located on County Trunk Highway D. Supervisor Ace heard from the Rose family and they intend to fix their half, he had not heard from William and Cheryl Wolf. Ace had new contact information for Wolf and would try to reach them.

      Supervisor Van Kampen informed the board that the Belleville Fire District is purchasing a new pumper truck. Belleville suggested that perhaps the Town would want to switch to a usage fee payment rather than share the cost of the expensive equipment. Weber shared that Ted Fahey had contacted him with the information that the Town's portion would be $7,334.00. Ace thought it was not very much money for such a good department; they are always there for backup. Due to the good service and working relationship the Town decided to leave the agreement in place.

      Due to another obligation Supervisor Ace excused himself from the board meeting and for the purpose of the record did not participate in any other voting issues.

      Van Kampen made a motion to add a board supervisor to check signing authorization. Motion was seconded by Johnson. Van Kampen suggested that Wayne Ace be appointed. Andersen did not feel that situation of the Chair, Treasurer and Clerk all signing has been enough of an issue to add an additional authorized signer. Treasurer LaFlash said that is was not a problem and the only time it was ever needed was in 1998 when the Board Chair was unable to sign due to injury and the Board appointed someone else. LaFlash stressed that when you are elected to these positions you need to make yourself available to sign. Andersen felt that it would be wrong to appoint someone to sign checks that had not been elected to do so. Van Kampen withdrew the motion.

      Supervisor Johnson presented a draft titled Assessor Cost Study which was information collected on area assessors expenses for like or similar sized municipalities. The Town of Oregon was considerably higher that other municipalities on Assessor compensation. Motion was made by Johnson and seconded by Van Kampen to request estimates of expense from Gardiner and Associated Appraisals for assessor services to present at the August 2008 meeting. Motion carries.

      The Board reviewed job descriptions for the Deputy Clerk, Clerk, Road Crew and Lead Road Patrolmen position at the Town Of Oregon. Suggestions were made and the descriptions were edited. Johnson and the Clerk will prepare a final draft for the board's approval.

      Supervisor Andersen shared information regarding properties located on Union Road that have on-going water issues. Residents Wilfred and Dorothy Wendt residing at 59 Union Road experienced problems with water in their basement and have needed to replace two water heaters. Andersen made a motion and Johnson seconded, that the board should send a letter to the Village of Brooklyn expressing that the Town of Oregon is supporting those residents that have experienced water damage. Motion carries. Due to the changes made by construction in the Village of Brooklyn water issues have occurred. The retention pond has not had significant water accumulation given the flooding in the area. The Clerk suggested that residents affected by the flood should contact FEMA now that Dane County has been declared a disaster area. Van Kampen requested to review the letter before it was sent. Chair Weber requested that all Board Supervisors have an opportunity to review the letter before it is sent to the Village of Brooklyn.

      Motion made by Van Kampen and seconded by Andersen to accept the bid from A-American Fence Co., Inc. for $5,988.00 to install a fence around the TORC. The gate will be constructed by the road patrol employees. Motion carries.

      Supervisor Andersen informed the board that Road Patrolman Ron Outhouse purchased a bulk order of 1540 oil, 45 - 5 gallon containers at $4.60 per gallon. This supply would last for two to three years and could be used for all town vehicles. If the Town does not want the shipment, Outhouse is willing to purchase it. The approval to purchase should be placed on the August Town Board Agenda for $1,035.00.

      The Clerk presented an informational packet from Pellitteri Waste Systems including an estimate of cost and comparison of expenses from our last invoice from Waste Management. The savings on the last invoice was from $4,013.39 to $3,022.98. Our current compactor leased from Waste Management will have to be removed and a new compactor with an installation fee of $2,500.00 be set in place. The Clerk will obtain the compactor fee/lease expense. The contract with Waste Management will expire the first of the year and we must notify them of a request to cancel by September 1, 2008. The Board would like to view the current contract with Waste Management and compare it with Pellitteri's contract language.

      Assessor Andy Blomstrom had the draft prepared by Johnson and Van Kampen and didn't know where the numbers came from. He felt the report was inaccurate and should not be used. The number of parcels were inaccurate. Johnson reiterated that the document was a draft. Blomstrom said that his assessment process was done and he has nothing to report, the County has everything they need and a so does the Department of Revenue. Andersen inquired if everything was done and Blomstrom said it was. Chair Weber inquired as to why an email message came from the County earlier in the day stating that the assessor had not reported necessary information. Blomstrom assured the Board that would be taken care of tomorrow. Assessor Blomstrom then left the meeting.

      The Clerk shared the Building Inspectors report with the Board.

      Constable Wackett shared that it has been relatively quiet in the Town. Wackett assisted the Deputy Clerk with the FEMA disaster estimation figures in the absence of the clerk. The report needed to be into County right away.

      Supervisor Andersen reported that The Emergency Management Committee had held a meeting. The group decided that they would like to purchase vests for identification purposes in the event of an emergency. Delegation of duties for emergencies was discussed. Disaster funds amount of $30,000.00 should be dedicated and added as a budget line item for the 2009 budget. Each member would have few duties at the time of a disaster. An initial start up cost would probably require around $500.00.

      Van Kampen did not have any new information to report regarding the Oregon Fire/EMS. Wackett shared on the hiring situation, 2 candidates were offered a position and they chose to decline and the other candidates did not meet the qualifications.

      Chair Weber shared that he finally had contact with Village Representative Steve Staton. The Village planner is adamant that the yellow area surrounding the Village be changed to transitional agriculture. There is a zoning commission meeting next Tuesday night at the County and the Village would like the Town of postpone that until we have had an opportunity to meet with the Village Officials. Weber does not want to delay anything.

      Supervisor Andersen reported that the new truck has had some issues and needs to be looked at however it is still under warranty. The Town Hall has experienced a water leak and that still needs to be looked at.

      Supervisor Johnson reported that the Windridge Road Tree issue has been resolved with Mr. Dan Thelen. After receiving the letter Mr. Thelen very cooperatively set a date for tree trimming. He did the trimming himself, Road Patrolmen Ron Outhouse did the chipping and mowing to clean up the intersection so that visibility has been enhanced. Mr. Thelen was in full cooperation. Johnson sent a letter of appreciation to Mr. Thelen thanking him for his cooperation in making this intersection safer for all.

      The Clerk shared the calendar of events with the Board and thanked them for supporting The Green Bay Clerk's institute. The Clerk will be completing her third and final year and appreciates the opportunity. The salt contract has increased 11% and the Town could break the contract if desired. The Board felt the same amount as usual should be ordered. The Clerk reported on Insurance increases on the Business Owners Policy (BOP) $250.00 and the Workers Compensation Policy a $522.00 increase. The Workers Comp. could increase even more after an audit later in the year.

      Future agenda items include approval of the oil purchase reimbursement to Ron Outhouse. Approve funds for the Emergency Management Systems and present estimates from two assessors firms.

      Motion made by Andersen and seconded by Johnson to adjourn the July 2008 Town Board Meeting. Motion carries.

Respectfully Submitted,

Denise R. Arnold, Clerk

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