Town Board Meeting Minutes
The regular monthly meeting of the Town Board of the Town of Oregon was held Tuesday, January 8th, 2008. Chairperson Darryl Weber called the meeting to order at 7:00 p.m. with the following Town Board Supervisors present, Chris Johnson, Phil Van Kampen, Constable Gary Wackett, Treasurer Rhonda LaFlash, and Clerk, Denise Arnold. Absent: Supervisors Pen Beasley, and Wayne Ace.
Motion made by Van Kampen, seconded by Johnson to approve the Town Board Meeting Minutes with the correction of Robin from the Village to Robin Powers as the Oregon Fire District Inspector. Motion carries.
Motion made by Van Kampen, seconded by Johnson to approve the Financial Report as highlighted by the Treasurer, Rhonda LaFlash. Motion carries.
Chair Weber inquired if there were any public comments, there being none the meeting progressed to the next item on the agenda.
Constable Wackett reported that the Village Police Department has requested that we combine resources to receive a grant for a new speed wagon. It is a 100% grant; there would be no expense to the Town.
The Board reviewed expense information provided by our current Town's Attorney Larry Bechler and Attorney Mark Hazelbaker. Bechler quoted $185.00 per hour and Hazelbaker's rate is $160.00, Chair Weber suggested that the Board table any further discussion of changing our attorney until the Comprehensive Land Use Plan is approved. Attorney Bechler has been involved in the process and it would be best to finish that project before moving on. Johnson and Van Kampen agreed.
Motion made by Van Kampen and seconded by Johnson to approve an ordinance to increase penalties of Park Ordinance Violations from a maximum of $100.00 to $500.00 with the correction of the actual ordinance number to the year 2008. Motion carries.
Motion made by Van Kampen seconded by Johnson to approve an ordinance to increase penalties of offenses against public safety and peace ordinance violations from a maximum of $200.00 to $500.00 with the correction of the ordinance number to the year 2008. Motion carries.
In the absence of Supervisor Beasley there was nothing to report regarding the NIMS/Emergency Management. Constable Wackett reported that the new radios have been brought to the Town Hall. The Clerk will track the sign-out of each radio. Constable Wackett also reported the new Oregon Fire/EMS Ambulance will be Orange with a black panther logo.
Chair Weber reported that there was not a Plan Commission meeting in the month of December there were no new developments to report there.
Building Inspector Brian Burkeland informed the Board of a potential problem at a property located at 805 Union Road, Oregon. The tenant reported of electrical problems in the dwelling. Burkeland conducted a home inspection and could not detect any problems on that day. He reported the incident to CCI Management Group and the Owner Pat Anderson. CCI Management Group agreed to have Forward Electric go to the home and test areas of concern on December 14, 2007. Burkeland was contacted by the tenant Ms. Diana Traino on January 3, 2008 and reported that the problem still exists and she had not been contacted by any electrical company to resolve the issue. A letter has been sent to the tenant, management company and the property owner about the problem. Supervisor Van Kampen commended Burkeland on his work on this matter and requested he continue to follow up on it and keep the board informed of the situation.
Building Inspector Burkeland also shared with the board that he has red tagged a tenant dwelling located at 5632 Highway A, Oregon, WI. The well is not acceptable, photos of the damage were provided, the electrical box had evidence of a fire, the sewer has not been cleaned, there is mold, a structural beam is coming apart and the foundation shows signs of deterioration. The Tenant had contacted tenant resources and they informed Burkeland of the problem. The Health Department has been involved and concluded that the dwelling is uninhabitable. The property is owned by Daniel Butz. Burkeland has assisted the tenant in relocating. The Town's Attorney has been contacted to be made aware of the situation and to handle the process to request a demolition order. Burkeland has photos, documentation and a 17 minutes video of the adverse conditions. All this information including documentation from the tenant's insurance company and the Health Department will be forwarded to the Town's Attorney. The Supervisors requested that continuing information be shared with the Board. Burkeland assured the Board that he wanted to protect the residents of the Town of Oregon.
Building Inspector Brian Burkeland secured insurance coverage and has requested that his base salary be paid once per before the anniversary date of the policy in December each year.
Roger Schenk has two mobile camper units located at 6225 Bellbrook Road, Brooklyn. He is planning on building at this location and is using the campers as temporary dwellings. The Public Health Department has sent a warning to Roger and Sandra Schenk informing them that these units must be connected to a complying waste treatment system. Building Inspector Brian Burkeland will follow up on that complaint.
Burkeland provided a list of building inspections since the last board meeting. He brought to the Boards attention that Mr. Wayne Ace is refusing to comply with the permit requirements because he claims that the agricultural building was started before the ordinance on agricultural building required a permit and fee. The Board requested the clerk research when the ordinance was passed. Inspector Burkeland should inquire when the building process started and a decision will be made after the information is gathered. Burkeland was concerned that there are commercial businesses hiding behind the description of agriculture. The Board requested that Burkeland research the limitations of a home based business. Constable Wackett requested that Burkeland require new housing starts to install their fire number within tens days of issuing the building permit.
Chair Weber reported on the Road Patrolmen. They finally have had a break from the snow removal. The contracts have been signed for the road patrolmen. Chair Weber also addressed Constable Wackett regarding his salary. Due the Constable position being elected the salary cannot be changed until the annual meeting before the next election. The Board would like to allow a maximum of $100.00 be allowed for the Constable's expenses each month. This would be compensation for supplies and a per diem for meetings attended outside the required board meeting.
A resident requested that some of the road signs in the Town of Oregon be replaced due to paint gun damage. The clerk requested a list of signs that were in need of repair. Most of the Town signs were hit last summer.
Constable Wackett reported that Oregon Fire/EMS has interviewed 6 people and they are conducting background checks. The next hiring step will be deputy chief.
Supervisor Van Kampen reported thatthe Storytown Cemetery transaction is ready to schedule a closing.
Van Kampen also reported that Charter still has to resolve some billing issues before any progress is made.
Supervisor Johnson reported that resident Terry Bentley is still going to form a neighborhood association program.
The Clerk reminded the Board of the Dane County Towns Association meeting on Wednesday January 9th. The Caucus will be held this Saturday at 2:00 p.m. at the Town Hall. Jennifer and Denise will be attending a voter registration meeting on January 15th from 9:00 - 1:00 p.m. The next Plan Commission Meeting will be held Tuesday January 29th, at 6:30 p.m.
The Clerk's office has experienced some water damage from an ice dam located on the roof. There were also signs of hail damage detected after the snow and ice melted. The countertop has a little water damage and the carpet is wet and musty. Rick Anderson should be making temporary repairs soon and the entire roof was all ready scheduled for replacement the summer of 2008. The clerk has reported the damage to the insurance company and the claim process has started. A letter has been received from Waste Management that rates will be increasing in 2008 due to fuel and health insurance rates.
Supervisor Johnson brought up that the Town Hall Rental program has experienced some problems. The rules and the rates should be revisited and present the information at the next board meeting.
Motion made by Van Kampen and seconded by Johnson to adjourn the Town Board Meeting at 8:35 p.m. Motion carried.