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Town of Oregon Town Board Meeting Minutes
Aug 05, 2008

 

Town of Oregon
Town Board Meeting Minutes
August 5, 2008

      The regular monthly meeting of the Town Board of the Town of Oregon was held Tuesday, August 5, 2008. Chairperson Darryl Weber called the meeting to order at 7:00 p.m. with the following Town Board Supervisors present Chris Johnson, Rick Andersen Phil Van Kampen, Constable Gary Wackett, Treasurer Rhonda LaFlash and Clerk Denise Arnold. Absent, Supervisor Wayne Ace and Assessor Andy Blomstrom.

      Motion made by Van Kampen and seconded by Johnson to approve the Town Board Meeting Minutes from July 1, 2008 as presented. Motion carries

      Motion made by Van Kampen and seconded by Johnson to approve the Financial Report as read by Treasurer Rhonda LaFlash. Motion carries.

      Chair Weber inquired if there were any public comments, there being none the meeting advanced to the next item.

      Johnson reported that Ace had contacted Gail Rose regarding the fence issue on County Highway D. Rose has someone to complete the fence repair however she did not know the time table of completion. Ace was unable to make contact with Bill Wolf.

      Resident Russell Schmid of 113 Union Road Brooklyn addressed the board with water flooding issues on Union Road and surrounding farm ground. Mr. Schmid has retained the services of Charles Nahn P.E. storm water engineer specializing in flood control and storm water management services. Mr. Nahn provided maps for the Board Members displaying the current route the water has taken vs. the water flow before the development on the edge of the Village of Brooklyn. The water was flowing to the south; the development has caused a change in the direction of drainage to the west. There was a berm shielding the property from water and that has been removed thus increasing the accumulating water problem. The fill that occurred when the houses were built has caused problems and the detention basin has been empty during the flood situation. During the 100 year event there should have been water held there. This is only the first phase of the development that is scheduled to occur. More construction will only make the situation worse. Schmid has contacted Village officials without success. The Town Board had sent an initial letter acknowledging the problem and requested a response. The Village of Brooklyn officials have not held a meeting since the letter was received. Motion made by Andersen and seconded by Johnson to authorize Chair Weber to compose a letter requesting action on this water issue if a response letter has not been received by the Board from the Village of Brooklyn Officials by August 14th. Motion carries.

      Motion made by Van Kampen and seconded by Andersen to approve a change to Pellitteri for waste collection with a double door compactor at the TORC and send a certified letter to Waste Management requesting cancellation of the current contract effective January 1, 2009. Motion carries.

      Park Chair Steve Root shared that there is an Eagle Scout proposal at the Town Park and possibly Ravenoaks. Clear cedar benches would be installed at an approximate cost of $600. per pair, six foot benches raised pad anchored down with wood chips at the base. Root requested that the barricades that were placed at the Town Park be removed and placed at the TORC to allow for clearance to clean around the park signs. The Parking lot needs to be seal coated and paint strips applied to display parking places. Root has been contacted by residents neighboring the Town Park that are concerned about dead trees on the Park property. The Park Committee would like to hire a service to assist in taking them down. Matt Weber will be completing his temporary summer employment within the week, Root has requested that he focus on the Town Park, Kennedy Park and the weeds around the posts.

      After some discussion the Town Board members decided to table the purchase of a new chain link fence for the Town of Oregon Recycling Center. It is possible a woven wire fence could be installed by the Road Patrolmen at the TORC. The original bid accepted at the July meeting was refused by A-American Fence and increased from $5,988.00 to $7,410.00.

      Motion made by Van Kampen and seconded by Johnson to approve the amended job descriptions as presented. Motion carried.

      The Board decided to table the request to install a "No Engine Braking" sign on County Highway MM just north of County A. This would also include tabling the writing of an ordinance related to jake braking, tire squealing and vehicle noise.

      Motion made by Van Kampen and seconded by Andersen to approve a $500.00 Emergency Management Committee initial start up cost allocation. Motion carries. The Emergency Management Committee funds will be included in the 2009 Budget items.

      Motion made by Weber and seconded by Johnson to approve a Resolution recognizing September 10 thru October 10, 2008 as Voter Registration Month in Dane County. Motion carries.

      Motion made by Van Kampen and seconded by Johnson to approve the amending of Dane County Chapter 47 reviewing of Animal Abatement Orders. Anderson voted no. Motion carries.

      Supervisor Johnson presented a preliminary Assessor cost study estimate report. Johnson had a full copy of the information available for the Board to take home to compare the different cost estimates. Weber questioned the walk-thru bid expense. All of the assessment firms said there would be no additional cost for the transfer of business however Johnson wanted the board to know that the firms are unaware that all of records have not been interfaced with the Market Drive System. The maps, photos and drawings are not up to date on the current Market Drive Program. Andersen suggested the Board take a different direction and ask the current Assessor if he plans on running for office again. The Board agreed that contact would be good. Chair Weber will contact Assessor Blomstrom to ask him of his intention regarding re-election. Van Kampen would like to hold a meeting of the electors. The same informational packet was prepared for Andy Blomstrom with all the cost estimates.

      The Building Inspectors report was presented along with an information letter concerning the Butz raze order progress. The time table has been extended on the raze order.

      Constable Gary Wackett shared that in the first six months of 2008 he has logged 2,672 patrol hours, 207 hours backup, 104 park checks, 33 written reports, 3 weed complaints and 12 citations. The total amount on 12 citations was $2,431.10. The speed wagon has been placed on Windridge. The records indicate that 50 percentile are at 25 mph., 80 percentile of those over that amount were at 35mph. The Parks have been good.

      Supervisor Van Kampen thanked Supervisor Andersen for attending the Oregon Fire/EMS meeting in his absence. Van Kampen shared that Brooklyn had an error in their billing on the new Truck and will be checking into that. An amended bill may be coming. Belleville was pleased to learn that the Town is supporting their truck purchase and glad that Van Kampen will be representing the Town. Andersen reported that Oregon Fire/EMS approved $2,000.00 expense to sponsor a summer family picnic at Eugsters. They voted to allow the Chief to apply for a grant for special gear to fight hot grass fires. The Town of Oregon would be responsible for 22-23% of the $19,000.00 required of the Fire/EMS the, grant would cover the other half on the purchase cost.

      Johnson reported on the Plan Commission Meeting held July 29th. A resident attended inquiring about changes in the fencing ordinance. The resident would like the Plan Commission to consider how the change would affect todays citizen. He also shared an interest in using Wind Turbines as an energy source.

      Chair Weber shared that he had a telephone conversation with the Steve Staton and the Village Planner. The Village is requesting that the Town abolish all yellow areas on our map that represent the conservation sub-division to transitional agriculture. Changing to transitional agriculture would allow for the same zoning changes. Van Kampen suggested the Town make the change to assure that the comprehensive plan get approved. Possibly communicate to the Village to send a letter requesting the changes they desire the Town to make and provide a copy to the County. Upon those reasonable changes the Village will not resist the comprehensive plan being approved. Chair Weber will communicate this request to Steve Staton.

      Andersen reported that Glenway will tentatively be paved Thursday and be completed Friday. He wanted to commend the road patrol for working 13 hours over the weekend in preparation because it was supposed done earlier. The door on the back of the Town Hall still needs repair and a new design to avoid more leakage.

      Johnson reported that Ace would be calling a meeting in August for the Road and Traffic Safety Committee.

      The Clerk wanted to share a thank you to the Town Board for their support to allow the Clerk to attend the University of Wisconsin Green Bay Municipal Clerks Institute. It was the third and final year and the experience has been positive and the knowledge very valuable. The Clerk was awarded a leadership award from the institute nominated by her peers.

      Motion made by Van Kampen and seconded by Andersen to adjourn the August 5th Town Board Meeting at 9:20 p.m. Motion carries.

Respectfully Submitted,

Denise R. Arnold
CMC, Clerk



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