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Town of Oregon Board Meeting Minutes
Nov 06, 2007

Town of Oregon
Board Meeting Minutes
November 06, 2007



      Chairperson Darryl Weber called the Town Board Public Hearing to order at 6:30 p.m. with the following Board Supervisors present Wayne Ace, Chris Johnson, Pen Beasley, Phil Van Kampen, Treasurer Rhonda LaFlash, Assessor Andy Blomstrom, Constable Gary Wackett and Clerk, Denise Arnold.

      Chair Weber requested that Andrew Bremer from MSA explain the requested amendments to the Comprehensive Land Use Plan adopted April 9, 2007. Bremer directed those in attendance to Element 2 Housing, Page 17, Objective 2 a request to change the word may to shall. Change#2 to read that a minimum of 60% of the parent parcel shall be preserved rather than 40%. Change #3 Element 5a - Agricultural Resources, Page 30 Policy 1f: Areas Zoned RH Prior to December 15, 1994 would be evaluated under the following criteria.

i.  Density - The allowed number of dwelling units will be determined based on the existing RH zoning. Requests for rezone to higher density will be evaluated based on the following criteria.
  1. The subject parcel is included as part of a conservation subdivision development in accordance with Town policies and ordinances.
  2. The subject parcel is part of a transfer of development rights program.
  3. Development meets the other requirements of this Comprehensive Plan, Town, and County Ordinances.
  4. Appropriate Zoning Districts - RH-1, RH-2, RH-3, RH-4, as defined by the Dane County Zoning Ordinance (Chapter 10, Dane County Code). Rezones to other residential zoning districts may be granted as part of a conservation subdivision development or a transfer of development rights program.

Change#4 to Appendix H. - Maps, Proposed Land Use Map:
      Replace existing map dated 04-09-97 with the new maps dated 08-28-07

Change #5 Appendix I - Farmland Preservation Summary:

      Add text and map to meet the requirements of the Wisconsin Department of Agriculture, Trade and Consumer Protection for the review and certification of the Town of Oregon component of the Dane County Farmland Preservation Plan.

      A change was requested by Jerry Jensen on page 6 discussing manure storage and management. Currently it reads the ordinance regulates earthen manure storage facilities and should actually state that it regulates all manure storage facilities. The word earthen should be struck. Jensen also requested the property currently owned by the Hankes' be modified on the proposed land use map to transitional agriculture. Resident Julie Hankes commented that there are inconsistencies when compared to like or similar properties in the same vicinity. A sentence regarding the 1994 and 1995 dates in references to changes in the prior plan should be added. There were no further comments on the Comprehensive Land use changes.

      The next item of the public hearing brought before the board was to discuss amendments to the Land Division and Subdivision Code, Chapter 10. The board had a copy of correspondence from Attorney Larry Bechler that included recommended changes to the Subdivision Ordinance Code, Chapter 10. The length of a cul-de-sac should keep with a maximum of 1,000 feet to insure health and safety standpoint. It was suggested that the word prohibit be used in Section 10.10.3-1 (f) (4) regarding development being discouraged if the slope exceeds 12%. The Plan Commission members in attendance and Town Board felt that discouraged was strong enough wording to accomplish what was needed. There was also discussion on the definition of a "high quality site". The wording on the lighting criteria should be a little more specific. With no further comments the public hearing was closed at 7:15 p.m.

      Chairperson Weber called the Town Board Meeting to order at 7:17 p.m. Motion made by Chris Johnson and seconded by Ace to accept the Town Board Meeting Minutes with some typographical error changes. Motion carries. Clerk will change the minutes accordingly.

      Motion made by Van Kampen and seconded by Beasley to make the suggested agreed upon amendments to the Comprehensive Land Use Plan as mentioned in the Public Hearing. Motion carries. Andrew Bremer will make the changes and provide the public officials with amended copies. Bremer also shared that there are still Grant funds available for the Town of Oregon and will be applying for reimbursement.

      The Treasurer's report was read by Treasurer Rhonda LaFlash. Motion made by Van Kampen seconded by Beasley to approve the report as read by the Treasurer. Motion carries.

      Motion made by Van Kampen and seconded by Beasley to approve the Subdivision code with appropriate changes as discussed in the public hearing. Motion carries. Andrew Bremer of MSA will provide amended copies.

      Chair Weber introduced Dane County Community Deputy, Leslie Fox. Fox shared that most of the services calls are either domestic or accidents. Using the most current records there have been 11 injury related accidents, 17 without injury, 11 car vs. deer accidents, 7 hit and run incidents. Deputy Fox encouraged residents to lock up due to the number of burglaries in Dane County and more specifically in the Town and Village. She will try to come to another Town Board Meeting in a few months.

      Justin Miller shared his power point presentation on his Eagle Scout Project in the Town of Oregon to the Town Board. Miller and his work crew cleared sumac trees that had taken over in the BiCentennial Park. The trees will be chipped and used to create walking paths. The board thanked Justin for his hard work and appreciated his presentation.

      Chair Weber informed the board that the land division and rezone construction of an electrical substation petition number 9802 will be tabled at this time. At the October 30th Plan Commission Meeting it was decided a better plan needs to come before the residents involved with that project.

      Motion made by Ace and seconded by Johnson to approve Petition #9795 for parcel number 0505-132-8675-2 request to change current deed restrictions for the property located at 1088 Union Road, Oregon. Property is owned by Richard Lofy. Motion carries.

      Chair Weber inquired if there were any public comments to come before the board? Tim Hammond was listed on the agenda however he was not in attendance. Mr. Hammond was requesting that lane lines markings be painted on Sun Valley Parkway. The Board did not want to invest in this process on a rural road, typically Township roads are not painted. The Town does not have the equipment or man hours to do the task.

      The Clerk shared that a resident requested that the TORC (Town of Oregon Recycling Center) be open on Wednesdays year round. The budget was not prepared to increase the hours of the employees and the volume of resident requests have not been note worthy.

      Steve Root Chair of the Park Committee informed the board that he removed yellow paint from the Town Park hours sign. Things have been much quieter lately, not a lot of activity. The Eagle Scout projects are continuing. Motion made by Johnson and seconded by Ace to approve the recommendation by Park Chair Steve Root allowing Eagle Scout projects that occurred in the Town that were completed by Scouts that are not residents of the Town and Eagle Scout projects that were completed in other municipalities by Scouts residing in the Town should all be included on the new Eagle Scout sign contingent on the final decision of the Park Committee. Motion carries.

      Motion made by Van Kampen and seconded by Johnson to approve the Town Board assumption of the financial responsibility for Treasurer, Rhonda LaFlash for the 2007 taxes collected. Motion carries.

      Motion made by Van Kampen and seconded by Ace to approve the amendment to the Fire and EMS Contract with Village of Oregon and Town of Dunn, Oregon and Rutland. Motion carries.

      Motion made by Ace and seconded by Johnson to approve the purchase of five radios for $1,875.00. Motion carries. The radios will be used for emergency purposes in the event cell phones may not be functioning.

      Building Inspector Brian Burkeland provided an inspection report for the Town Board. The building inspector is currently in Canada his work partner Al McDermott covers the inspections in his absence very efficiently.

      Constable Gary Wackett reported that the park activity has decreased and things have been pretty quiet.

      Assessor Andy Blomstrom informed the board that he had attended the Wisconsin Towns Association Convention training for Assessors. Blomstrom shared that Mike Grota thought that a walk-thru would take two hours per job and Blomstrom thought that it would take less than that. The assessor requested compensation of $23.00 per residential parcel, $28.00 per farm set and $23.00 per commercial improved parcels plus expenses above his regular salary. Blomstrom proposes a schedule of ten walk-thru appointments per week. Weber felt this expense was beyond our proposed budget. It has been twelve years since a complete walk-thru was done in the Town. The Board did not want more work for this process on the clerk's office. The Assessor would need to make the appointments; the clerk's office would send letters to the residents. More research would need to be done before making a decision on the walk-thru process.

      Supervisor Beasley shared that the NIMS Committee is working on setting future meeting dates. Emergency contacts are being edited by the deputy clerk.

      Chair Weber informed the board on developments with the Plan Commission. Paul Morrison is moving a barn to his property for expansion on his cabinetry and furniture business. The Plan Commission changed the date of the next meeting to allow Plan Commission members to attend the meeting at Dane County regarding the Ground Water Recharge and Comprehensive Land Use Plan. The new date for the Plan Commission Meeting is Thursday November 29, 2007. More work still needs to be done on the Substation location.

      Chair Weber reported on the Road Patrolmen, Ron Outhouse has been out for funeral leave, Harlan Heller is still working at light duty and Romaine Ace has still been helping out.

      Van Kampen did not have any new developments to report regarding the Oregon Fire/EMS District or Charter Cable. At our Budget Hearing we will be voting on the purchase of land for the Storytown Cemetery.

      Johnson had contacted resident Terry Bentley regarding the traffic control issues in her neighborhood. Ms. Bentley has not presented any new information.

      The Clerk distributed informational packets on the compilation audit that Virchow Krause conducted for the year of 2006. The Clerk and Deputy Clerk will be attending a LUCA meeting in Fitchburg on Wednesday November 7th. An election informational meeting will be held in Monona on Thursday November 8th. The Budget Hearing will be held Thursday November 29th at 6:00 p.m.

      Motion made by Johnson and seconded by Ace to adjourn the November 6, 2007 Town Board meeting at 9:00 pm. Motion carried.

Respectfully Submitted,  
Denise R. Arnold, Clerk

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