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Town of Oregon Board Meeting Minutes
Jun 05, 2007

 

Town of Oregon
Board Meeting Minutes
June 5, 2007

      The regular monthly meeting of the Town Board of the Town of Oregon was held on Tuesday June 5, 2007. Chairperson Darryl Weber called the meeting to order at 7:00 p.m. with the following Town Board Supervisors present Chris Johnson, Pen Beasley, Phil Van Kampen, Clerk Denise Arnold, Constable, Gary Wackett and Treasurer, Rhonda LaFlash. Absent: Supervisor Wayne Ace. There were 10 residents in attendance.

      Motion made by Van Kampen seconded by Beasley to approve the May 1, 2007 Town Board Meeting Minutes as presented. Motion carries.

      The Financial report was read by the Treasurer, Rhonda LaFlash. Motion made by Van Kampen and seconded by Johnson to approve the Treasurer’s report as read. Motion carries.

      Chair Weber introduced Brian Burkeland as a potential building inspector for the Town of Oregon. Mr. Burkeland presented his credentials, he is certified, licensed and all ready has his next five years of continuing education completed. Employed by the Town of Madison as a fire fighter paramedic full time for the last twelve years. Building inspector for the last 6 ½ years. Burkeland provided a sample report. He would be willing to do the driveway permits also. Proof of the professional insurance is required. Mr. Burkeland will carry this insurance however the premium is $3,200. annually and he would like the board to consider some compensation for that additional expense. The board decided to meet to discuss the compensation issue on Tuesday June 12, 2007 at 6:30 pm to make a decision. The board thanked Mr. Burkeland for his presentation and attending the board meeting.

      Chair Weber inquired if there were any public comments. Resident Leah Andaverde of 5872 Lincoln Road brought in photos and a map of her location. Ms. Andaverde has been in contact with the clerk’s office requesting some trees be removed. The patrolmen went out on the property and removed some trees and the remaining trees appear to be on the resident’s property. The Town will try to contact Alliant and explore what options exist.

      Tanya Lutz presented a letter and photos of the view of her home. Mr. Wayne Ace has parked a tractor and used tires near the lot line of the Lutz home. Ms. Lutz is in the process of trying to sell her dwelling and would appreciate if the tractor and tires were removed. The clerk placed the letter and photos on file and Chair Weber agreed to contact Mr. Ace regarding the removal of the tractor and tires.

      Steve Root, Park Committee Chairperson reported on vandalism that has occurred in the Town Park. A sign has been removed. Root would like the Patrolman to cement the sign in place and also replace two posts that have been pulled by vandals. There is a request for the Town Patrolmen to empty the trash barrels on Monday and Friday. Judge Beth Cox has requested if there would be any community service projects for delinquent youth. Root reported that one of the members was checking into the possibility. The next Park Committee meeting is at 6:30 pm on Monday, June 18th. There are three potential Eagle Scout projects for this summer. The Town Park sign, an Eagle Scout Sign and more trail improvements are scheduled.

      The clerk shared the June 11, 2007 deadline by the Department of Revenue for the assessors TID report. Chair Weber requested the information be shared with Assessor Blomstrom. A request for an assessor’s compensation survey report was presented by the clerk. The Board felt the compensation was similar to other municipalities.

      Motion made by Van Kampen and seconded by Beasley to approve the renewal of Alcohol Beverage License Application, Application for Cigarette License and Application for Coin Operated Machine License for JDB Golf, LLC (Foxboro Golf Club). Motion carries.

      Motion made by Van Kampen and seconded by Beasley to approve renewal of Operator’s Licenses at JDB Golf, LLC (Foxboro Golf Club) for the following:

  1. Daniel W. Kovalaske, 1020 CTH MM, Oregon, WI 53575
  2. Diana L. Balaam, N6655 Shorewood Hills Road, Lake Mills, WI 53551
  3. Brook T. Schmitt, 66 S Randall Ave.
Motion carries.

      Motion made by Van Kampen and seconded by Johnson to provide a light attached to the peak of the building with the expense not to exceed $500.00. Motion carries.

      The clerk shared information received from Pam Dunphy, Assistant Commissioner of the Dane County Department of Public Works, Highway and Transportation. Ms. Dunphy, informed the clerk that any time the speed limit changes regardless of how much an engineering study is recommended by Dane County. The cost of the engineering study is approximately $500.00. Dunphy is recommending the speed limit reduction to 25 MPH on Union Road. The change would need approval from the County and State. The Town cannot change the speed limit with the reason of a potential business coming in without the commitment of a sub-division or business being established. The board requested that Constable Wackett track the speed and report back to the Board. At this point in time the Board would table the speed limit issue until a later date.

      Motion made by Van Kampen and seconded by Beasley to approve resolution number 02-2007 to insure the buildings and other property of the Town of Oregon with the Local Government Property Insurance Fund, under Chapter 605, Wis. Stats. Motion carries.

      Judge Beth Cox was not in attendance, however she had requested the Town consider a service work program with juveniles that come before the Village Municipal Court. Chair Weber had a discussion with Judge Cox and her program is still in the planning stage and more information will follow.

      Motion made by Beasley and seconded by Van Kampen to support a letter composed by Supervisor Johnson to Kathleen Falk in response to Jerry Luebke’s letter from the Village.

      The Plan Commission will be holding a work session on Tuesday June 12th at 7:00 p.m.

      Motion made by Weber and seconded by Van Kampen to approve the contract with the building inspector Bill Glenn from June to July 2007. Motion carried.

      Constable Wackett will research the location of all of the Town’s radios. By 2012 all radios will need to be compatible with the emergency systems. Wackett will be reporting at the next meeting.

      Chair Weber reported on the Plan Commission progress. Resident Kevin Ryan located on Della Road came before the Plan Commission. Mr. Ryan’s garden and septic system are on the Town Park property. At the time the septic needs to be replaced Mr. Ryan has agreed to move both the garden and septic to be contained to his own property.

      Chair Weber reported that the patrolmen have started mowing the roadsides. A culvert has been completed on Sun Valley Parkway. Some shoulder projects have been worked on.

      Supervisor Johnson reported on the Dane County Towns Association Meeting. There is a new software being demonstrated June 14th. Roger Lane reported on the improvements planned for the zoning department. Communications and definitions will be addressed. Identity theft was talked about and reminded people to be aware of their rural mailboxes and the information left for the public to view.

      Supervisor Van Kampen reported that progress is being made on the Storytown Cemetery. Van Kampen left a copy with recommendations of the Fire/EMS district report at the clerk’s office. The commission appointed Van Kampen to be on a focus group regarding staffing issues.

      The clerk shared the computer systems quote from PC Medic for $2,805.00.

      There was a barking dog report from Steve Carpenter of 840 Jean Circle. An email was received from Rep. Brett Davis that he was co-author and would be signing a bill to reverse portions of the Impact Fee Laws. The clerk shared with the Town of Rutland and Village of Oregon that liquor sales generated by Foxboro Golf Course occur in their municipalities. The clerk is still working with Virchow Krause on a salary and benefit audit.

      Chair Weber presented the Town Board Reorganization for 2007. Division of duties were as follows:









      Motion made by Van Kampen and seconded by Beasley to adjourn the meeting at 9:35 p.m.

Respectfully Submitted,

Denise R. Arnold,
Clerk

 
Supervisor Wayne Ace:
  1. Driveway permits
  2. Equipment purchase and needs reported to the board
  3. Alternate representative to the Park Committee
  4. Alternate to Patrolmen, assist Chair Weber with road project decisions
  5. Supervise and assist building inspector and permits
Special assignment – Research and bring fencing ordinance up to date or create a new one as needed by advising the Plan Commission of necessary changes.
Supervisor Pen Beasley:
  1. Park Committee Representative – report on new Impact Fee law changes.
  2. Cable Committee Report
  3. Emergency Management Report with Mark O’Brien and Gary Wackett.
Special assignment – Bring Emergency Management Plan up to date ASAP
Supervisor Chris Johnson:
  1. Work with the Plan Commission at work sessions and report to the Town Board.
  2. Represent the Town of Oregon at Towns Assoc. meetings as much as possible at Dane County
  3. Office Staff Representative and report to the Town Board of office needs.
Special Assignment – Research and advise of needs for the changes in hand out packets to residents requesting land use changes and coordinate applications on Boards Agendas with office.
Supervisor Phil Van Kampen:
  1. Fire/EMS representative on the Village Board
  2. Village Board – attend meetings to represent the Town of Oregon and report to Town Board as needed.
  3. Represent Town of Oregon as needed for Brooklyn and Belleville Fire/EMS.
  4. Over see and assist Town Assessor as needed.
  5. TORC Representative
Special Assignment – Work with Andy Blomstrom to get Town of Oregon in compliance with State. Assist office staff in taxation needs and requests. Correct and coordinate as needed in tax revaluation process of 2006 to present the need for re-evaluation in the future coordinate scheduled walk through of residences through 2007 etc.
Chairperson Darryl Weber:
  1. Over see, advise and assist all Town of Oregon Staff, Board Members and Employees.
  2. In charge of personnel including patrolmen and office staff.
  3. Plan Commission Chair and coordinate as needed
  4. Finances – with assistance from all board members.


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