Town of Oregon
Board Meeting Minutes
August 8, 2007
The regular monthly meeting of the Town Board of the Town of Oregon was held Wednesday August 8, 2007. Chairperson Darryl Weber called the meeting to order at 7:00 p.m. with the following Town Board Supervisors present Chris Johnson, Pen Beasley, Phil Van Kampen, Assessor Andy Blomstrom, Constable Gary Wackett and Clerk Denise Arnold.
Motion made by Van Kampen and seconded by Beasley to approve the Town Board Meeting Minutes from July 3, 2007 as presented. Motion carried.
Motion made by Johnson and seconded by Van Kampen to approve the Treasurer’s report as presented. Motion carried.
Chair Weber introduced Judge Beth Cox to present a public service projects program for juveniles. Based off the first four months in office Judge Cox estimated there are 150 cases per month, of these cases 40 to 50 of them are Juveniles for a variety of violations. Judge Cox requested the Town Board consider participating in a community service program for juveniles. Chair Weber informed Judge Cox that the Town of Oregon would willingly participate in this program. The Town would need to check into the liability coverage for any juveniles in this program and discuss the proposal after that information is obtained.
The Clerk reported on the Road Construction. The seal coating by Scott Construction was completed on Alpine Road and Lathers Road. Road Patrolman Ron Outhouse has checked the work and approved payment of $24,332.00. The original bid was for $21,699.00. There was an additional add on of ¼ mile on French Town Road in the amount of $2,633. 00. The rubber asphalt by DRS LTD on Sugar Hill Road has been completed and the final bill has been paid for $4,290.00. This amount was $295.00 higher than the original quote due to fuel costs. The bid did have that condition stated in the quote. The Sun Valley Parkway – Raven Oaks project with Payne and Dolan is still in progress. The job was expanded for additional shouldering and will include $8,000. - $10,000. more than originally anticipated.
Brian Burkeland the new building inspector was available for a report. Burkeland reported that inspections were being done rather inconsistently in the past. The inspections are now up to date. Burkeland had two new recommendations for the board one being a pool fencing ordinance, and also conduct a building inspection once per year on Commercial Buildings in the Town. The Board appreciated the printed report from the building inspector.
Terry Bentley residing at 930 Azure Court and Scott Templeton residing at 930 Hillcrest Lane addressed the board regarding traffic control issues. Ms. Bentley reported that residents walk, bike and run on these neighboring roads and the speed at which vehicles are traveling makes this unsafe and she fears there may be an unfortunate accident. She requested that caution signs be installed and the speed limits lowered in the area. Trees and blind intersections are issues also. Mr. Templeton is a police officer in the City of Madison and is trained to estimate the speed that vehicles are traveling. He knows that some vehicles are coming down Hillcrest at 60-65 MPH. Bentley and Templeton suggested that the Town consider installing round-a-bouts or speed bumps.
Supervisor Johnson volunteered to work with Bentley and research the cost of the changes requested and report back to the board.
Resident John Brown addressed the Town Board with a question; will the Town Board Officials still support and will support a 69K power line to be built on the back of the lot lines in the fields of those properties as they agreed in March of 2007? Supervisor Weber replied with a yes. Resident Kerry Schlimgen was inquiring if the sub-station that is planned to be installed has to be located so close to her home when there are other potential places it could be placed. Chair Weber explained that several other sites were discussed and eliminated. The decision was made approximately a year ago and the window of opportunity to change the location has unfortunately passed. The site will be landscaped and bermed to provide a barrier in the best interest of the residents property involved.
Steve Root Chairperson of the Park Committee reported to the Town Board. The Town Park should be opened back up and put the posts back in place when it is convenient for Road Patrolmen Ron Outhouse. A new Eagle Scout project in the Town Park and will be presented at another meeting requesting to create a new trail. There are two approved Eagle projects for tree removal and bringing a wood chipper to add wood chips on the trails. Chuck Sterns will allow them to use his property to bring equipment in and access the park. Root proposed approval of a new park funded gate to be installed on Mr. Stern’s farm property because the current opening is not sufficient. Two Eagle projects to create new signs have been approved. A Town Park sign will be placed on the North side of the road near where the ordinance sign it posted. The Eagle Scout sign will be located at the Town Hall due to all the vandalism that has occurred at the Town Park. A cement picnic table and benches have been donated to the Town and the Park Committee Members would like to propose that a cement slab be placed at the Town Hall to provide a location for the table to be bolted down. Motion made by Johnson and seconded by Beasley to approve the actions of the Park Committee. Motion carries.
Assessor Andy Blomstrom reported to the board that the Open Book and Board of Review are complete and corrections have been made on his computer system. The electronic transfer of the assessment roll to Dane County did not work because he did not have the correct software to transmit data. The data was then sent to Assessment Technologies and they forwarded the information. When Dane County received the roll the totals did balance with Dane County. Over 700 changes were miscoded because the assessor may have missed coding the changes at the time of entry. Blomstrom took the roll to the Data Shop in Janesville as it was done in the past. The County should receive the roll within the next couple of days. The software package will have to have some updates and hopefully that will not be more than $100.00 for the commercial program. Blomstrom would like to have the software in place so the he could be working on the roll so that next year everything will be done earlier in the year and not drag on. Blomstrom felt the software program Assessment Technologies provided was a good decision for the Town. Updates should be purchased as you go along.
Constable Gary Wackett reported to the board regarding the park opening back up and 5 citations in the Raven Oaks Park. The Constable explained that he would be exceeding the mileage and reporting of past years. Chair Weber acknowledged that it has been a difficult year and thanked him for his efforts.
Motion made by Weber and seconded by Van Kampen to approve the Brent and Stephanie Boyd driveway permit on Hillcrest Lane. Motion carried.
Motion made by Van Kampen and seconded by Beasley to approve the CSM for Chris Spink property located at 904 County Highway MM, Oregon.
Chair Weber suggested the board members take home the information explaining the adoption on an amendment to the Comprehensive Land Use Plan to modify the ground water overlay protection district.
Motion made by Van Kampen and seconded by Johnson to approve the annexation petition from Buell Investments, LLC, consisting of 5.63 acres located at 5189 County Highway CC. Motion carries.
Motion made by Van Kampen and seconded by Beasley to approve ordinance 2007-66 to establish a building recording fee for any new agricultural construction encompassing 200 square feet or more and all silos and grain bins. This recording shall have a $20.00 fee. Motion carries.
Supervisor Beasley reported that NIMS training is necessary for all Town Officials. The class is available on line or at the emergency center in Madison. There is a session on August 10th.
Chair Weber reported that Road Patrolmen Harlan Heller has had his surgery and will receive an update of health status on August 13th. Ron Outhouse has been covering all aspects of the work load and we do have back up if needed.
Supervisor Van Kampen shared that the Oregon Fire/EMS is in the process of union negotiations and a new ambulance will need to be purchased next year.
The clerk sincerely thanked the Town Board for supporting continuing education allowing the clerk to attend the institute in Green Bay. Information received by the Town’s Attorney Larry Bechler was shared regarding open records laws.
Motion made by Van Kampen and seconded by Beasley to adjourn the August 8, 2007 Town Board Meeting. Motion carried.
Denise R. Arnold Clerk