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Town of Oregon
Apr 05, 2006

Town of Oregon
Board Meeting Minutes
April 5, 2006

      The regular monthly meeting for the Town Board of the Town of Oregon was held on Wednesday April 5, 2006. Chairperson Gerald Jensen called the meeting to order at 7:30 p.m. with Supervisors Darryl Weber, Pen Beasley, Phil VanKampen, Wayne Ace and Clerk Denise Arnold present.

      MMS/VanKampen-Beasley to dispense with reading and approve the minutes from the March 7, 2006 meeting. Motion carried.

      MMS/Weber-Ace to approve the Treasurer’s report as read. Motion carried.

      The sealed road bids were opened by Chairperson Gerald Jensen, handed directly to treasurer Rhonda LaFlash to copy and distribute to the Board Supervisors and attending contractors.

      There were no public comments.

      MMS/Beasley-Weber to assign two supervisors from the Town Board to draft a letter to Alliant and ATC regarding the potential transmission lines to run through the Town of Oregon. Darryl Weber suggested that Pen Beasley and Phil VanKampen assume the project and both supervisors accepted. Motion carried.

      Supervisor Pen Beasley removed herself from her board position for the discussion/action on petition #9403.

      MMS/Weber-VanKampen to approve the amended petition number 9403 Oregon Farms & Ponds, LLC – Evelyn Haas Estate with a deed notice. The Register of Deeds would provide notice that no further development units are available on this property (parcels #0509-281-8180; 0509-281-8500; 0509-281-9000; 0509-281-9570), and that further residential development is prohibited under Town & County Land Use Planning policies. Supervisor Beasley abstained from voting. Motion carried.

      Supervisor Ace explained that the driveway for Oregon Farms, & Ponds, LLC was too close to an existing driveway. The current driveway plan would place the drive about 25 feet too close to the next drive to the east. MMS/Ace-Weber to approve a driveway variance for Oregon Farms, & Ponds, LLC creating a shared driveway for lots two, three and four at 571 Hillcrest. Supervisor Beasley abstained from voting. Motion carried.

      Supervisor Beasley returned to her board position.

      The clerk shared information regarding a financial audit for the Town of Oregon. The board decided not to conduct an audit, and requested that the clerk continue to research an accounts receivable procedure with internal auditing capabilities.

      The revaluation process with Grota appraisals is progressing better. There is concern with the residents being notified of an increase in their property values. MMS/Ace-Beasley to have the Assessor Andy Blomstrom create a postcard message that would be mailed to each property owner in the Town of Oregon. Motion carried.

      Supervisor Darryl Weber reported that a preliminary land use plan has been distributed to all public officials. The Plan Commission has decided to make a commitment to visit each submittal site to assist in the decision making process. The work session agenda will include the location and post it publicly for any residents to attend.

      Phil VanKampen reported on the Fire/EMS District. Now that the election has occurred Supervisor VanKampen is optimistic that they may proceed with negotiations in a favorable manner without the presence of an attorney.

      Janine Jensen reported on the Park Committee. New trees will be planted in the town park the three year plant plan would cost approximately $600 to start the native Wisconsin trees. Posts will be installed in the Town Park, the expense of the posts is estimated at $2,227. Fiber mats will be installed this spring. The work sessions will be April 29th and May 13th. There has been continued vandalism in Kennedy park two slides were damaged. Then a second incident occurred at a later date and damaged two more slides, bringing the potential repairs to approximately $5,000.00.

      Supervisor Beasley had no new developments to report from the cable committee.

      Supervisor Van Kampen reported that the Towns/Village Metro Bus Study Committee have distributed surveys and the results will be calculated to assist the Committee with further recommendations.

     A decision was made to hold the Town Board Meeting at 7:00 pm rather than 7:30 each month. The 7:00 pm start time would apply for the entire calendar year.

      The clerk would like to attend the Municipal Clerks School July 10-13; the projected cost would be approximately $775.00. The Board agreed to support the clerk on attending this educational experience.

      Smoke alarms have been installed in the Town Hall and Clerk’s Office free of charge by the Oregon Fire Department. A carbon monoxide alarm will also be purchased and installed. This will allow a 15% savings on the building insurance premium.

      MMS/Weber-Jensen to award the seal coat bid to B.R. Amon & Bros. for Union Road, Purcell Road and North Storytown Road for the cost of $28,379. No further discussion. Aye votes Weber, Jensen, Beasley and VanKampen, Supervisor Ace voted no. Motion carried.

      MMS/Ace-Weber to award the paving bid to Frank Bros. Inc. for Hobby Horse Road, Pinon Trail, French Glen and Oregon Trail for the cost of $165,325. Motion carried.

      Supervisor Ace suggest that seal coating be done on Locust Grove Road and Rome Corners road to preserve the road surface and delay the repaving process.

      MMS/Ace-Weber to award B.R. Amon Bros. the seal coat work for Locust Grove Road and Rome Corners Road for the cost of $20,439.52. Motion carried

      MMS/Weber-Beasley to adjourn the meeting at 9:00 p.m. Motion Carried

Respectfully Submitted, Denise R. Arnold, Clerk

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