Town of Oregon
Board Meeting Minutes
December 6, 2005
The regular monthly meeting for the Town Board of the Town of Oregon was held Tuesday December 6, 2005. Chairperson Gerald Jensen called the meeting to order at 7:08 pm with Supervisors Darryl Weber, Pen Beasley, Phil Van Kampen and Clerk, Denise Arnold present.
MMS/Weber-VanKampen to approve the minutes from November 1, 2005 with the exception of a correction in the minutes to read Assessor Blomstrom rather than Building Inspector. Motion Carried.
MMS/Beasley-Weber to approve the minutes as read from the November 16, 2005 Special Meeting. Motion Carried.
MMS/VanKampen-Weber to approve the treasurers report as read by the clerk Denise Arnold. Motion carried.
There were no public comments.
MMS/Weber-Beasley to approve Petition number 9399 for Giles Gobel requiring a park fee, fencing and shared driveway agreement. Gobel has twelve splits and is requesting one split. Parcel number 0509-294-9541-0. Motion Carries. There will be a shared driveway.
MMS/Weber-VanKampen to approve Petition number 9388 for Dan and Patricia Levine to rezone from R-1A to A-1EX, parcel number 0509-072-0171, eight acres. Motion Carries.
Supervisor Beasley dismissed herself from the Town of Oregon Board table.
MMS/Weber-VanKampen to approve Petition number 9403 for the Evelyn Haas Estate, with 3 park fees, fencing regulations followed and appropriate driveway permits. Comments were heard from resident Dennis Wieczorek regarding the view from his dwelling being blocked by a new house being built. Mr. Wieczorek was concerned about the traffic and speed concerns. Supervisor Weber expressed sympathy to the loss of view. Weber responded by adding that the situation could be much worse, the Beasleys are good stewards of the land. Chairperson Jensen mentioned that the 22 acre loss was not prime agricultural land. Jensen questioned the driveway layout. John Beasley said the drive needed to be widened for modern farm equipment to enter. The current farmer was in agreement with this change. Supervisor Pen Beasley abstained from voting. Motion Carried.
Supervisor Beasley resumed her seat on the board.
Supervisor Weber amended his motion on petition number 9403 to include a deed restriction on the 60 acre parcel. Supervisor Van Kampen seconded the motion. Supervisor Beasley abstained from the vote. Motion carried.
MMS/VanKampen-Beasley to approve the contract with Grota Appraisals that had been agreed upon November 11, 2005 to include a $22,500.00 fee for the property tax revaluation and $5,000.00 for the software package. Motion carried.
Patrolman Ron Outhouse presented the estimated cost of $116, 000.00 for a new 2006 truck with the needed accessories. The single axel would be approximately $10,000.00 less. The trade in value for the 1996 truck currently owned is $20,000.00. This bid was from Madison Truck. More formal bids will be presented at the next meeting. The board requested 3 different bids be submitted for potential approval.
MMS/ VanKampen-Weber to sell the Town of Oregon Cub Cadet mower to Doug from the Shade Tree Service for $500.00 as is. Motion carried.
MMS/VanKampen-Weber to approve Resolution 02-2005 adopting the National Incident Management System. (NIMS). Chairperson Jensen congratulated Supervisor Beasley and Constable Wackett for attending and passing the NIMS requirements for the Town of Oregon. Motion carries. The clerk mentioned that if the Town of Oregon did not have any official attend this program the Town would not be eligible for assistance from FEMA or Homeland Security in the event of a disaster.
MMS/Weber-VanKampen to allow the clerk to apply for a VISA credit card for Town of Oregon for the purpose of purchasing items needed. A card would be provided for the Clerk’s office and one for the Patrolmen so that reimbursements to individual employees would not be necessary. This would provide a paper trail of purchases.
The Clerk reported that after researching the building inspection fees for the Town, it was discovered that they are similar to other municipalities the same size. To compensate for the rising fuel costs of transportation for the building inspector one particular fee could be increased. The $50.00 flat inspection fee would change to .055 per square foot sliding fee. MMS/Weber-VanKampen is change to the .055 per square foot sliding fee and maintain all other building inspection fees at the current schedule. Motion carried.
The Clerk shared that Dane County Material Recycling Facility (MRF) will be closing at the end of 2005. Currently we bring our plastic, cardboard/newsprint, tin and glass to the MRF and receive 80% reimbursement of revenue of those recycables minus the fees for material delivered. In 2005 from January to September the Town received $3,998.51 in revenue. After careful research it was discovered that there is no market for plastic, tin, glass or newsprint. It would be favorable to continue bringing the aluminum to Samuels at a rate of $0.48 per pound averaging approximately $200.00 per month. The cardboard pays out at $0.01. Due to the increase in gas prices, the patrolmen’s time and losing the MRF revenue the clerk’s office recommends contracting with Waste Management (WM) to pickup our recyclables at the TORC. WM would drop off three 8 yard containers and pick them up once a week at a cost of $120.00 plus a fuel surcharge. These containers are low profile, so residents will have access to the containers. MMS/Weber-Beasley to proceed with the Waste Management contract of three 8 yard containers. Motion carried.
MMS/Weber-VanKampen to accept responsibility for the Dane County taxes from the treasurer. Motion carried.
MMS/Beasley-Weber to set the January 2006 Caucus for January 21, 2006 2:00 PM with a snow delay day of January 28th. Motion carried.
Supervisor Weber reported they had open discussion at the last work session and were still working on the rough draft and making minor changes.
Supervisor VanKampen reported on the Oregon Fire/EMS progress, a letter was composed by Dale Beske from the Town of Rutland. The other municipalities are reviewing the document.
The Park Committee did not meet. The bill from Gerber Leisure was received in the amount of $2,229.00 for the slide repair needed from the vandalism. MMS/Weber-Jensen to pay the invoice now and collect reimbursement from the insurance company.
There was no new business from the cable committee. Motion carried.
Chairperson Jensen reported that Dane County approved the manure spreading and storage agreement.
There was no new business from the Towns/Village Metro Bus Study Committee.
The Clerk shared that the Town website has had some improvements made to it including recycling information. The office has received disclosures in the billing invoices regarding increased fees due to fuel charges. The Town has applied for a grant for the use of making the office handicap assessable. A railing will be constructed on the walkway to avoid someone falling off the step while entering the building. Bids are being accepted and will be reviewed at the next meeting with the work being completed as soon as weather permits.
MMS/VanKampen-Beasley to adjourn the board meeting at 8:25. Motion carried.
Town of Oregon, Clerk
1138 Union Road
Oregon, WI 53575
Phone 608-835-3200 Fax 608-835-2235