Town of Oregon
Town Board Meeting Minutes
May 7, 2013
MINUTES SUBJECT TO APPROVAL
Chairman Darryl Weber called the May 7, 2013 Town of Oregon Board Meeting to order at 7:00 pm with the following Board Supervisors present: Phil Van Kampen, Steve Root, Fred Clark, and Clerk Denise Arnold. Absent: Supervisor Wayne Ace, Treasurer Rhonda Christensen LaFlash, Assessor Andy Blomstrom and Constable Gary Wackett.
Motion made by Van Kampen and seconded by Root to approve the April 9, 2013 Town Board Meeting Minutes with the following correction on page one regarding the loan amount for the OAFED from $100,000. to $180,000. Motion carried.
Motion made by Van Kampen and seconded by Root to accept the Financial Report submitted prior to the Town Board Meeting by Treasurer Rhonda Christensen LaFlash. Motion carried.
Chair Weber inquired if there were any public comments, there being none the next item on the agenda was addressed.
Eagle Scout Mitch Condon with troop 50 approached the Board to report about his completed Eagle Scout project located at the Bicentennial Park. Condon’s project was to clear a trail and build two Aldo Leopold benches. One bench in the parking lot area and a second at the beginning of the trail. Timbers were installed on the trail, landscaping fabric was laid for weed control and bark was distributed. The budget for the project was $1,100. however the project was completed for $347.39. Condon shared that he learned it takes a lot of hard work to be a good leader. The Board thanked Scout Mitch Condon for the work done and taking the time to present the project to the Board.
An Officer from the Dane County Sheriff’s Department reported that there were 61 calls for service from January thru April 2013 in the Town of Oregon. No new trends have been presented, no increase in burglaries only one reported in January 2013. Board Supervisors suggested that Glenway Road and Hillcrest be watched for continued speeding issues.
Motion made by Van Kampen and seconded by Root to approve the continuing conditional use permit for the A-2(4) zoned property located at 4980 Tony Lane, Brooklyn, WI 53521, parcel number 0509-252-9300-7 owned by Richard and Angela Tipple. Motion carried. The petitioner has a business of upholstery and construction of chiropractic equipment. There was some confusion as to whether or not an existing CUP was all ready in place. Tipple had used his home property for this purpose in the past and wants to re-establish the business there again.
The Wisconsin River Rail Transit Commission (WRRTC) leased the rail line located between the City of Madison and the City of Evansville. WRRTC then sub-leased the rail line to the Wisconsin and Southern Railroad Company (WSOR). Recently the WSOR has been moving toward activating the rail line. In their proposed plan WSOR would like to store about 99 cars on the rail line between Oregon and Brooklyn. After a discussion the board instructed the Clerk to request representatives from the WRRTC and WSOR to attend the June 4th, 2013 Town Board Meeting to share of their intentions and open a dialogue as to the best options for that car storage.
Chair Weber distributed a list of Town Board Supervisor assignments effective now until the 2014 Spring Election.
Van Kampen reported that there had not been any additional meetings since the Joint Municipality Meeting to discuss the Oregon Area Fire/EMS District. No report was necessary. Supervisor Clark will now cover the Belleville Fire/EMS Meetings.
Supervisor Root reported that there may be three to five new Eagle Scout projects in the next year. Root has discontinued the process to apply for a bike trail grant. The Village has reported that one land owner withdrawn their offer to include the path which created an issue with the wetland area. The project is currently put on hold. Nate Hegg would like to donate seven maple trees. The trees will be planted in the Town Park and Root will work in conjunction with Scouts and the Town’s Public Works Dept. to accomplish this. The only difficult aspect may be watering the trees if the summer is dry Root will try to borrow the Village of Oregon water cart.
Town of Oregon
Town Board Meeting Minutes
May 7, 2013
In the absence of Assessor Blomstrom the Clerk reminded the Supervisors of the Board of Review from 10:00-Noon on Saturday May 18, 2013.
The Clerk reported that there were five building permit applications in the month of April 2013. There was also a report of the building permits and fees for the first quarter of the year.
Chair Weber shared information regarding the April Plan Commission Meeting. Richard Tipple was inquiring about a conditional use permit for his business. Jim Purdin is still pursuing a commercial building site. Next month the Plan Commission will be discussing the TORC employee situation and the need to address the replacement tree issue. Van Kampen inquired as to the amount of funds received from Alliant for tree replacement which was $5,000. Weber explained that some of the funds may be needed to cover the stump grinding and black dirt replacement. The board would like the trees to be placed on Netherwood rather than Madsen Circle. That is where the trees were taken from originally. Root suggested low growing trees that are native to Wisconsin to be planted. The tree maintenance should be done by the neighborhood association.
Weber shared that more tree trimming is being done in the township by public works. The TORC is now open on Wednesday afternoons and it appears that two employees are needed to handle the volume. Sam Ace and Ken West are currently handling that. If a substitute is needed Cody Schultz could assist. The Clerk expressed concern about having only one TORC attendant on site at any time.
The Clerk shared there will be a small increase in the contractors insurance with the Wisconsin Government Insurance Pool. This was caused due to adding the new lawnmower and adding the tractor purchased for the TORC.
Van Kampen reminded the board to please let him know of any comments or questions regarding the new Oregon Senior Center Contract. Van Kampen will be meeting with the Committee and would share that information.
Future agenda items include an Eagle Scout project presentation, discussions regarding the Dane County Anderson Park Project and the Railroad reactivation.
Motion made by Van Kampen and seconded by Root to approve the April 2013 payment vouchers in the amount of $94,767.37 as presented by Clerk Arnold. Motion carried.
Chair Weber read the State of Wisconsin Proclamation recognizing Municipal Clerks Week. The Board acknowledged the work performed by Clerk Arnold and Deputy Clerk Hanson. Arnold and Hanson will be attending the WMCA District IV meeting on Thursday May 9th, 2013 in Mazomanie.
Motion made by Van Kampen and seconded by Clark to adjourn into closed session pursuant to Wisconsin State Statute § 19.85 (1)(C) to discuss personnel.
Roll call: Van Kampen –aye, Root – aye, Weber –aye, Clark – aye, Ace – absent, Clerk Arnold excused herself from the session.
Motion made by Van Kampen and seconded by Root to reconvene into open session. Motion carried.
Motion made by Van Kampen and seconded by Root to adjourn the Town of Oregon May 7, 2013 meeting at 8:30 pm. Motion carried.
Denise R. Arnold