Town of Oregon
Town Board Meeting Minutes
September 3, 2013
MINUTES SUBJECT TO APPROVAL
Chairman Darryl Weber called the Town of Oregon Board Meeting to order on September 3, 2013 at 7:00 pm with the following Board Supervisors present: Wayne Ace, Fred Clark, Steve Root, Phil Van Kampen, Constable Gary Wackett, and Clerk Denise Arnold. Absent: Treasurer Rhonda Christensen LaFlash, and Assessor Andy Blomstrom.
Motion made by Ace and seconded by Clark to approve the August 6, 2013 Town Board Meeting Minutes as presented. Motion carried.
Motion made by Van Kampen and seconded by Root to accept the August 2013 Financial Report as submitted by Treasurer Rhonda Christensen LaFlash. Motion carried.
There were no public comments and no Eagle Scout presentations for the September meeting.
Clerk Arnold shared an email from the Town of Dunn inquiring if the Town of Oregon would like to participate in a joint purchase of DaneCom Radios along with the Town of Rutland. After a brief discussion the board agreed that the Town would not participate in the joint purchase. It is not in the 2013 Town Budget and radios may not even be necessary to be in compliance with Dane County Emergency Management.
Park Chair Steve Root reported that the Anderson Farm County Park is requesting assistance on a temporary parking lot for 10 cars or less. Parking off the road with be safer and not interfere with agricultural events. The County would pay for the culvert and some labor as well. Motion made by Root and seconded by Van Kampen to approve the Town of Oregon assist in installing a culvert at the Union Road entrance into the Anderson Farm County Park. The County would pay for the culvert and the Town’s labor. Motion carried.
The Board would like an email confirmation of expectation, size, cost, location and maintenance by Dane County.
The Clerk reported there were no changes in the railroad status and no reply. An additional attempt with communication will be followed up on by Clerk Arnold.
Dane County Supervisor Jerry Bollig did not have any new information to share.
Supervisor Van Kampen reported on the Oregon Area Fire/EMS District the finances are quite good, they have managed to stay under budget and it is reasonable to anticipate a modest surplus. The Clerk reported that the regional Fire/EMS study that the board voted to support will be put on hold at this time. Perhaps funds should be set aside in 2014 for the expense of this study. Weber shared that there will be a 4% to 5% increase anticipated for Brooklyn Fire/EMS. Interim Fire Chief Leif Spilde has submitted his resignation.
Park Chair Steve Root shared information regarding the current status of expenses on the Della Park Project. Root thanked Chair Weber for the continued use of a bobcat for the purpose of installation of the park equipment. The project looks great and the landscaping is moving along. The Kennedy Park survey is still in progress and Root had Weber sign the agreement that was approved at the last meeting. A potential Eagle Scout candidate wants to make an exercise station at the Kennedy Park with the cooperation of the Oregon Tuggers. A proposal for the project will be presented at the next Park Meeting.
The Clerk had a copy of the Assessor’s expenses and a residential tracking report of the completed and future scheduled walk thru in the Town of Oregon for the Board to review. Chair Weber inquired if the corrections have been made by Assessor Blomstrom regarding the Parson and Bennett properties. The Clerk reported that the situation had not yet been resolved and Dane County had reported the problem to the Department of Revenue.
The monthly Building Inspection Report was presented reporting there were eight building permits applied for in the month of August. Mike Kleisch has been increased to full time status by the Village of Oregon.
Constable Wackett reported that there were three complaints regarding the dust during the road construction. Wackett will be able to put in more hours now that he is working days. Weber requested that Wackett attempt to get the speed wagon back in the Town of Oregon. There were three animal complaints.
Weber reported that the Plan Commission Meeting was very quiet without any new developments.
Ace shared that there has been a water issue on the west side of Storytown Road. Jess Stark from Dane County is going to come out to assist in creating a plan to redirect the flow of water and possibly move a tree that
Town of Oregon Board Meeting Minutes
September 3, 2013
is causing a problem. A field culvert will probably need to come out. Some residents may have issues with these changes. The Clerk’s office has sent letters to the residents to inform them of the construction. The Public Works Employees are using a little more of their vacation and comp. hours that they have accumulated.
Supervisor Root has packets for employee job reviews, along with a calendar to schedule the performance evaluations with the employees. It was agreed that the Board would meet to discuss the evaluations on Tuesday, September 17, 2013 at 6:30 pm. (This meeting was later changed to Wednesday September 18, 2013 at 6:30 pm).
Clerk Arnold shared that the budget would be impacted by former employee Harlan Heller. The Town will likely be responsible for 26 weeks of unemployment at $363.00 each week. The Clerk gave a copy of the Wisconsin Department of Revenue 2103 Equalization Report. The numbers for the Town look acceptable. This report shows the variation of percentage of change for all Dane County Municipalities.
The Senior Center contract has been signed.
In the future we must have an ordinance passed to accept a Park Committee with terms of service. Pam Dunphy from Dane County Highway Department will come to our October 2013 Meeting to clarify road speed changes and proper signage.
Motion made by Ace and seconded by Van Kampen to approve the August 2013 payment vouchers in the amount of $344,916.93. Motion carried. This included the major road work completed in the Town for $216,838.
Motion made by Van Kampen and seconded by Root to change the monthly Town Board Meeting start time from 7:00 to 6:30 pm beginning October 2013. Motion carried.
The Clerk reported that the Plan Commission should function with terms. Deputy Clerk Hanson has established a calendar of terms for Plan Commission members. This will be in compliance with our ordinances. The Clerk’s Office is working on estimates for updating the Town’s Ordinance Codification. The Clerk’s Office does need new computers and has started that process. Root would like to see the Public Works Employees have a computer. There is money in the budget for the office and possibly update our computers to pass on to the Public Works Department. Weber would like to see a public works office built in the garage.
Motion made by Ace and seconded by Clark to adjourn the September 3, 2013 Town Board Meeting at 8:05 pm. Motion carried.
Denise R. Arnold