Monday April 13, 2009 @ 6:30PM
Present: Steve Root, Janine Jensen, Mark Brylski, BobJohnson
The meeting was called to order by Steve Root.
The minutes from the previous meeting were read. Motion made to approve. Motion carried.
Based on the notice in the Oregon Observer and on the website, there were no other quotes for the proposed tree cutting. So, based on the quote from Nikolas Professional Tree & Shrub Care and the approval by the committee, Steve awarded the contract to Nikolas for the $12,000 quote. The reason the $12,000 quote was accepted over the $11,000 bid was because the higher bid included more work. Chairman Daryl Weber signed the contract and work has begun, with work taking about 3 weeks, with work beginning on the oak trees.
Steve reported that he received a phone call from Mr. Steve Anderson, a neighbor on the north side of the Bicentennial Park. He indicated that one tree that was cut down may have been his and has fallen on his property. The tree was located on the north side of the fence line, which may not be the property line. When Steve informed Nikolas Tree Care, they apologized for the cutting of the tree. Steve and Nikolas walked the site and couldn't determine the property line even with the survey. Steve talked with Mr. Anderson and informed him that Nikolas would return and cut up the tree and remove it. However, in a compromise, Nikolas will cut it up and Mr. Anderson will remove it for firewood. Mr. Anderson explained his concern with the tree since his land is in a conservation program and he was afraid the cutting would impact his status. However, when he called the DNR to check, they indicated that boundary cutting is fine and won't affect his status. Nikolas agreed to write a letter explaining the situation so that Mr. Anderson could put it in his files, for future reference. The letter will indicate that the reason Nikolas Professional Tree & Shrub Care cut the tree because it was leaning over the paths and was a potential hazard.
Steve reported that he has met with 2 potential Eagle Scouts. The first candidate is making a proposal for Hillcrest Park improvement with the assistance of an adult mentor who lives near the park. The scout wants to replace the swing set. It was decided that the scout should take a survey of the neighbors to assess their needs for the park. Steve gave the scout Robin Potter's name as a potential resource. The candidate's target is for a proposal for early May. The second candidate is a scout who had previously been before the committee. This project is for benches and had gotten delayed. The scout hopes to get back to the project after school this spring. He will work on getting new price quotes for the materials.
Since there are potentially 2 additional projects, the committee decided to request an extension from the DNR for 6 more months after June 30, 2009, which would allow for these projects to be completed. Steve feels confident that the DNR will grant the extension.
Steve has picked up 30 trees for the planting in the Ravenoaks and Kennedy parks and also 50 trees for planting in the village of Oregon. He delivered the trees to Kathy Esch. The tree planting in the town of Oregon will be on Saturday, April 25th; 9:30 at Ravenoaks Park and at 1pm at Kennedy Park. Steve and Kathy will stake out the location of the trees prior to the 25th. The town crew has agreed to bring mulch for placement around the trees.
Steve has attended the recent Town Board meetings and has given his reports. In the most recent meeting, there was a discussion about the mowing of the parks for the upcoming season. Steve indicated that the committee would be fine with hiring summer help with the mowing. However, the town crew feels that with the lesser amount of road maintenance this summer, the crew will be able to handle the mowing. It was agreed that if either party has concerns as the summer goes on, the issue can be re-addressed.
The next meeting will be Monday, May 11, 2009 @ 6:30pm.
Mark moved to adjourn and Bob seconded the motion. Motion carried.