AGENDA

 Special Joint Village Board Meeting with Village of Brooklyn and Towns of Dunn, Oregon and Rutland and the Oregon Area Fire/EMS District Commission

Wednesday, September 14, 2011

6:30 P.M.

(A quorum for the Village of Oregon, Village of Brooklyn and Towns of Oregon, Dunn, and Rutland and Oregon Area Fire/EMS District Commission are expected to be present. Each municipality is expected to take action on the issues discussed during this meeting.)

OregonTownHall

1138 Union Road

Oregon, WI 53575

1. Call to order

1. Roll Call

1. DaneCom Intergovernmental Agreement for New Radio System – Discussion of Communities signing the agreement with Dane County (No Action – Just Discussion)

1. Discussion and Possible Action re: Senior Center Budget (President Staton)
2. Review of Draft 2012 Budget by Senior Center Director and Finance Director
3. Town of Dunn’s Proposed 2012 Contribution Will Not be Available Until October
4. Discussion of Continuing/Eliminating Case Management in 2012
5. Discussion of Preparing a New Agreement for 2012
6. Scheduling Next Joint Meeting Date in October for Review of Draft 2012 Agreement and 2012 Budget

1. Discussion and Possible Action re: Oregon Area Fire/EMS District (Commission Chair

Donovan)

1. Executing of  General Obligation Promissory Notes for 2011 Refunding (Village will bring documents to sign – Town Chairs and Clerks need to be at the meeting to sign the agreements)

1. Executing of  Amendment to the 2011 Agreement (Village will bring documents to sign – Town Chairs and Clerks need to be at the meeting to sign the agreements)

1. Discussion of Forming a Finance Committee to Guide/Oversee the District’s Financial/ Budget Issues

1. Review Status of 2011 Proposed Budget Cuts by Fire Chief

1. Discussion of Additional Recommended 2011/12 Budget Cuts by the Oregon Village Board

1. Discussion of 2012 Budget and Setting October 10^thas the Deadline for the Commission to forward the proposed budget to the Boards

1. Considering approval of Town of Dunn’s borrowing on behalf of the Oregon Area Fire/EMS District (District) and commitment by the Village and Towns to repayment of the Town of Dunn’s proportional share of the debt under the District agreement. This discussion will include the decision of whether to use the 2011 or 2012 allocation percentage.
    
2. Considering approval for the Town of Dunn to take out the loan of behalf of District

1. Considering an agreement by all the municipalities to use the 2010 census numbers to calculate proportional shares of 2012 payment amounts to the District instead of the less accurate 2010 Department of Administration estimate

1. Adjournment

Note:  Any person who has a qualifying disability as defined by the Americans with Disabilities Act that requires the meeting or materials at the meeting to be in an accessible location or format must contact the Village Clerk at (608) 835-3118, 117 Spring Street, Oregon, Wisconsin, at least twenty-four hours prior to the commencement of the meeting so that any necessary arrangements can be made to accommodate each request.